One identifier, nine steps
Traceability is designed into the sourcing model rather than added afterwards. Each step produces a record under the lot's batch code, which a buyer can follow from origin declaration to goods receipt.
Batch code format: product code, year of distillation and sequence number. The example shows the format only. No batch is listed until a verified lot exists.
The intended process is described below. It does not imply that any step has been carried out for a lot that does not yet exist. See current batches.
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Origin
The growing area and the producer or producer group are recorded at the point of sourcing. Where a grower prefers not to be named publicly, the record is held internally and disclosed to the buyer under confidentiality.
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Harvest
Harvest period, plant material and field conditions are captured for the lot. For seasonal aromatics such as lavender this is a narrow window, and the record links the oil back to it.
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Distillation / processing
Distillation site, method (steam distillation for the current portfolio), date and yield are recorded. Distillers are qualified for practice and equipment before lots are accepted.
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Batch identification
The lot receives a Himalayan Botanic batch code (format HB-XXX-YYYY-NNN) that appears on every subsequent document, container and shipment line.
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Independent analysis
Sealed samples are sent under the batch code to an independent laboratory. GC-MS and physical results are returned against the batch, never against a generic product.
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Quality review
Results are reviewed against the buyer specification and the reference standard. A lot that fails is not offered, and the record is retained.
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Documentation
COA, SDS, allergen and origin declarations are issued under the batch code. Documents are versioned and the issue date is recorded.
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Packaging
Containers are labelled with batch code, net weight, fill date and hazard information. Container identifiers are listed on the shipping documents.
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Shipment
Commercial invoice, packing list, certificate of origin and transport documents reference the batch code, closing the loop from origin to the buyer’s goods-receipt record.
What a buyer receives
- Batch code and origin declaration for the lot.
- Independent GC-MS report and Certificate of Analysis issued under that code.
- Safety Data Sheet and allergen declaration for the product.
- Container list with net weights and fill dates.
- Export documents that reference the same batch code.
For buyers with audit requirements, the underlying sourcing and laboratory records can be reviewed under a confidentiality agreement.
Qualify a supply source with a technical sample.
Tell us the ingredient, your application and an approximate annual requirement. We respond with availability, documentation and sampling terms.