Verified by analysis
A lot is offered only after it has been tested against the buyer's specification. Documentation is issued per batch, and we are explicit about what is and is not yet available.
Quality model
Himalayan Botanic does not operate its own laboratory. Analytical work is placed with independent, appropriately accredited laboratories selected for the method and the destination market. We manage sampling, chain of custody, result review and documentation.
This separation is deliberate: the party selling a lot should not be the party certifying it. Laboratory names and accreditation details are stated on each report.
- 01 Specification Target profile and markets agreed with the buyer.
- 02 Lot selection Candidate lots identified and sampled at source.
- 03 Independent analysis GC-MS and physical parameters by an independent laboratory.
- 04 Quality review Results reviewed against specification; lot accepted or rejected.
- 05 Documentation COA, SDS, declarations issued under the batch ID.
- 06 Release Technical sample, then commercial quantity.
Evaluations and documents
What each item is, why it matters to a buyer, and when it is performed. Scope is product- and market-dependent.
| Evaluation | What it covers | Why it matters | When |
|---|---|---|---|
| GC-MS (gas chromatography – mass spectrometry) | Constituent profile of the oil: identification and relative percentage of major and marker compounds. | Confirms botanical identity and chemotype, screens for adulteration and compares the lot against the buyer’s target specification or the relevant ISO reference range. | Every commercial lot, before it is offered. Report shared with the technical sample. |
| Certificate of Analysis (COA) | Batch-specific summary of identity, organoleptic and physical results, key GC-MS markers and the test methods used. | The buyer’s single document of record for the lot; cross-references batch ID, origin declaration and container details. | Issued per lot and versioned if any result is updated. |
| Safety Data Sheet (SDS) | GHS-format hazard communication for the product: classification, handling, storage, transport and first-aid information. | Required for safe handling and for most import, transport and workplace-safety frameworks. | Per product; updated when classification data or regulations change. |
| Botanical identity | Confirmation of species (and, where relevant, cultivar) through source records and chemical profile. | Protects against species substitution, which is the most common integrity failure in essential-oil supply. | At supplier qualification and again at lot selection. |
| Organoleptic evaluation | Appearance, colour, clarity and odour profile assessed against a reference description. | Fast screen for off-notes, oxidation, contamination or storage damage before instrumental testing. | At lot selection and before shipment. |
| Physical parameters | Relative density, refractive index, optical rotation and, where applicable, acid, ester and flash-point values. | Inexpensive cross-checks against the reference standard that flag dilution or mis-identification. | Per lot, reported on the COA. |
| Contaminant and residue testing | Pesticide residues, heavy metals or other contaminants, selected by product, origin and the buyer’s regulatory market. | Distilled oils carry limited residue risk, but destination-market requirements vary. Testing is scoped per product and market rather than applied generically. | On request or where the specification calls for it; scope agreed at RFQ stage. |
| Microbiology | Total viable count and specified organisms. | Generally not applicable to anhydrous essential oils; relevant for aqueous or hydrosol products. | Where applicable to the product. |
Storage
Essential oils are stored full, sealed and cool, away from light, in inert containers. Oxidation-sensitive oils are protected by headspace control. Storage conditions and the date of filling are recorded for each lot.
Packaging
Lots are packed in aluminium, lacquered steel or approved HDPE containers appropriate to the oil and the quantity, with tamper-evident closures and lot labelling. Container sizes and UN packaging requirements are confirmed per order.
Traceability
One batch identifier links origin declaration, analysis, documentation, packaging and shipment. See how the chain works.
What we do not claim
- No certification (organic, ISO, GMP or otherwise) is claimed unless the certificate is published in the technical library.
- Reference chemical profiles on ingredient pages come from public standards and literature and are not results for our lots.
- No therapeutic, medical or health claims are made for any ingredient.
- Regulatory status is market-specific; we support buyers with documentation but do not provide regulatory approval.
See the specification disclaimer.
Qualify a supply source with a technical sample.
Tell us the ingredient, your application and an approximate annual requirement. We respond with availability, documentation and sampling terms.