Procurement workflow
Built for procurement managers, formulation laboratories and ingredient distributors who need a documented source and a straightforward route from sample to contract supply.
From enquiry to delivery
Each step has a defined output, so you always know what you will receive and when a decision is needed on your side.
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Explore the ingredient
Identity, reference profile, documentation status and supply terms on each ingredient page.
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Request documentation
SDS and specification sheet on request; batch documents follow with a qualified sample.
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Request a technical sample
A representative sample from a candidate lot, with its GC-MS and COA, for your evaluation.
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Submit your target specification
Your parameters, markets and required certifications define what we source and test.
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State the commercial requirement
Quantity band, annual requirement, destination and Incoterm preference.
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Receive a quotation
Price, lead time, packaging and documentation package for the specified lot and terms.
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Approve, procure, ship
On sample approval the commercial quantity is procured, packed and exported under the batch code.
Commercial terms
| Technical sample | Evaluation only |
|---|---|
| 1 – 5 kg | Per order |
| 5 – 25 kg | Per order |
| 25 – 100 kg | Per order |
| 100 – 500 kg | Per order |
| 500 kg + | Per order |
| Annual contract requirement | Scheduled deliveries |
| EXW | Per destination |
|---|---|
| FCA | Per destination |
| FOB | Per destination |
| CFR | Per destination |
| CIF | Per destination |
| CPT | Per destination |
| CIP | Per destination |
| DAP | Per destination |
| DDP | Case by case |
| MOQ | Per ingredient and lot; typically from 25 kg |
|---|---|
| Lead time | Quoted per order |
| Payment terms | Agreed per contract |
| Packaging | Aluminium, lacquered steel or HDPE; sizes per order |
| Samples | Technical samples on qualified request |
| Documentation | GC-MS, COA, SDS, allergen and origin declarations per lot |
Beyond the current portfolio
The platform is designed to qualify new botanicals from the same regional network. If you need a Himalayan-origin ingredient that is not listed, describe the botanical, the extraction method and the target profile. We assess whether a credible, documentable supply exists before committing to anything.
Frequently asked
What is the minimum order quantity?
MOQ depends on the ingredient and the lot. Commercial quantities typically start at 25 kg; smaller quantities can be quoted where a lot allows. Technical samples are provided separately for evaluation.
Can you source against our existing specification or GC-MS?
Yes. Share your target specification or a reference GC-MS with the request for quotation and we will qualify lots against it. Where regional material cannot meet a parameter, we say so rather than offering a mismatch.
Which documents come with a commercial lot?
Batch-specific GC-MS report, Certificate of Analysis, Safety Data Sheet, allergen declaration and origin declaration, plus export documents that reference the batch code. Additional testing is scoped per market.
What are your lead times?
Lead time is quoted per order and depends on whether a qualified lot is on hand, the harvest season and testing turnaround. Seasonal oils such as lavender are best planned against the harvest window.
Which Incoterms do you quote?
EXW, FCA, FOB, CFR, CIF, CPT, CIP and DAP, quoted per destination. DDP is considered case by case.
Do you hold certifications?
No certification is claimed unless the certificate is published in the technical library. We support buyer audits and can provide supplier and laboratory documentation under confidentiality.
Other questions: enquiries@himalayanbotanic.com
Qualify a supply source with a technical sample.
Tell us the ingredient, your application and an approximate annual requirement. We respond with availability, documentation and sampling terms.